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Procurement Services

The electronic transmission and payment for goods and services, e-business empowers people to carry out businesses without the barriers of time or distance. Electronic buying virtually eliminates processing errors, as well as being faster and more convenient for the user.

You also receive the following benefits:

  • Reduction in manual processing time
  • Better buying decisions
  • Less time spent in resolving invoice and order discrepancies
  • Increased opportunities for buying alternative products

E-Commerce Overview

Accounts Payable utilizes 3 technology platforms in its Procure to Pay process: Digital Integration Technologies, SciQuest (MaccaBUY) and Banner Financial. Digital Integration Technologies (Digital mailroom) is used to scan invoices into the workflow process (MaccaBUY). SciQuest MaccaBUY is where goods and services are purchased (sourcing) and Banner is the application used for creating and warehousing payments (settlement).

Requisitions are generated in SciQuest MaccaBUY system when a purchase is made. Once a requisition has received the proper approvals electronically, a purchase order is created and transmitted to the vendor.

About SciQuest

SciQuest is Yeshiva University's marketplace with preferred pricing catalogs from a large number of vendors: Dell, Apple, B&H, Barnes and Noble, Staples and Fisher Scientific, to name a few. More vendors are being added periodically. If you have access to PROS (aka Jacada), you also have access to SciQuest.

Invoices are sent directly from the vendor or requestor to the Digital Mailroom (Divintech). When an invoice is populated in SciQuest, it is matched to the PO it relates to and sits in a queue pending payment terms. Once terms have been met, the system generates a check in the next pay cycle.

The P-Card program provides an efficient, cost-effective method of purchasing and paying for small dollar transactions. The program is designed to reduce numerous processes including petty cash, low dollar checks, cash advances, and small-dollar purchase orders. The Purchasing Card used is a MasterCard issued by JPMorgan Chase.

It is University policy to procure items/service via a purchase order. Only in instances where a purchase order is not accepted can a Purchasing Card can be used. Many items that are currently procured using personal funds, check requests, blanket orders or petty cash are prime candidates for Purchasing Card use.

The University's Procurement Services is responsible for managing the program, and each academic or administrative department is responsible for managing its cardholders.

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