Subaward Forms and Requirements
Office of Sponsored Programs
Subrecipient vs. Consultant vs. Contractor
OMB Uniform Guidance 2 CFR part 200, the federal government’s guidance on the matter, groups subrecipients with award recipients. Like grant recipients, subrecipients measure performance against program objectives, comply with award requirements, use funds to carry out program activities, and makes programmatic decisions. Collaborating partners often receive subawards to carry out grant activities for the applicant. Subrecipients are an organization, not an individual (ex: Yale University).
Consultants are external individuals who provide specialized knowledge to a project. They provide expertise, but do not influence programmatic decisions (i.e.: they are not a PI). Consultants are hired by establishing a consultant agreement between YU and the individual consultant.
Contractors/Vendors provide goods and services “that are ancillary” to program operations. Contractors are not subject to compliance requirements of the grant. There is more distance in this relationship, often characterized as procurement.
Required Materials and Forms
- A statement of work (SOW)
- Detailed budget
- Budget justification
- Biosketch for each key personnel listed by the subrecipient
- Statement of Intent to Collaborate (SOI)