Business Reply Mail
Business or Courtesy Reply Mail is used when a written reply is desired from correspondents. To encourage a response, preprinted envelopes or postcards are included with outgoing mail. There are three types of reply mail: Business Reply, Courtesy Reply and Metered or Postage Stamp Reply Mail. Your choice will depend on the size of your mailing, the expected number of responses and the cost of preparing the reply envelopes or postcards.
Business Reply Mail enables correspondents to reply without having to pay postage. Postage is only charged on mail pieces that are returned. Using Business Reply Mail requires all envelopes and postcards to be printed in compliance with standards set by the U.S. Postal Service. Contact Production Services for detailed information on postage fees and printing requirements.
Postage on returned Business Reply Mail is charged to Production Services' Business Reply Account. After the returned mail is processed and distributed, Production Services will charge the postage to the receiving University department.
Courtesy Reply Mail provides correspondents with envelopes or postcards but requires them to apply postage. Printing courtesy reply mail envelopes/postcards should include a complete department address and a "Zip+4" bar-code, which can be obtained through Production Services. Printed in the upper right hand corner should be the notation "Affix Postage Here."
Metered or Stamp Reply Mail enables correspondents to mail a reply without having to pay postage. Since postage is applied to the envelopes/postcards before they are initially mailed the applied postage cannot be recovered from mail pieces not returned. Printing metered reply mail pieces should include a complete department address and a "ZIP+4" bar-code, which can be obtained by contacting Production Services. Production Services will apply metered or stamp postage upon request.